Stamps and rewards

Make the next visit and the next reward easy to understand.

Where: Merchant workspace → Rewards → Customise rewards.

Example reward: complete the stamp goal, then staff confirm the claim.

Keep the promise simple

Choose a reward your team can explain quickly: for example, “Collect 10 stamps for a coffee on us.” Tell members what qualifies for a stamp and what the reward includes.

Open Rewards to see the performance list, then Customise rewards to edit the reward label and stamp goal. Use Reward performance to return to the list. Brand settings also include your name, logo, colour, and membership expiry configuration.

Understand performance

The Reward redemptions graph is visible by default above the performance table. It shows daily recorded claims across the programme, including historical rewards. Choose 7, 30 or 90 complete UTC days, or a custom range of up to 366 days ending before today. Compare with the preceding equal-length period, hover to inspect a day, or choose View data. Click once to start a highlighted range and again to finish; Clear or Escape removes it. Today is excluded. Incomplete activity is shown as unavailable, not zero.

• Claimed: all-time redemption events matching the reward’s current name, including repeat claims.
• On track: active assigned members with at least one stamp but below their saved goal.
• Ready: active assigned members who have reached their saved goal.
• Not started: active assigned members with zero stamps.

Historical claims store reward names, so renaming a reward excludes claims under its old name. Duplicate names show Unavailable rather than merging unrelated rewards. Member progress is grouped by reward ID and uses each membership’s saved goal. It is a current snapshot, not a forecast or conversion rate.

Unavailable does not mean zero. Progress totals are unavailable when a reward has more than 1,000 assigned active memberships, or when the full count cannot be loaded. Demo statistics are illustrative and are not calculated from the demo member list.

Track reward claims

The Reward claims table covers all rewards and outlets. Use Add filter and the Reward and Status filter chips: Waiting to be claimed shows members whose current reward has reached its saved stamp goal; Claimed shows recorded redemptions with member, reward name, date and outlet. Totals follow the selected reward. Click a reward name in the performance table to filter its claims. Linked reward names in the claims table open that reward’s settings. Historical names without a matching current reward stay as plain text.

Reward filtering uses recorded reward IDs, not names. Older claims without an ID remain visible under All rewards. The graph always covers the whole programme. Use Refresh for the latest activity; staff still redeem through Scan.

Waiting counts one current reward per active, unexpired membership and excludes inactive or deleted rewards. Extra stamps carry forward after redemption; they are not counted as multiple future rewards. Programme access and outlet eligibility are checked at redemption. A waiting total is unavailable if the full report cannot be loaded within the 1,000-membership reporting limit. Unavailable is not zero.

Claimed is all-time history, including repeat redemptions and historical reward names. Missing outlet or member details are labelled rather than guessed.

Before saving changes

Setup starts at 10 stamps. Set each reward’s target between 1 and 100 stamps. The initial setup supports up to 10 rewards. The editor has a 100-level ceiling, but the workspace reward allowance applies first, including archived history. Select Preview beside a reward to inspect its card using your saved branding.

Each target is a stamp cost, not a cumulative milestone. Redemption deducts the current reward’s cost and advances to the next level, or repeats the final level. Excess stamps carry forward. For example, a member with 12 stamps who claims a 10-stamp reward keeps 2 towards the next reward. Bonus stamps follow the same rule. Each additional claim requires a separate confirmation.

• Check that the reward wording matches what your outlets can honour.
• Confirm the stamp goal with the people serving customers.
• Review any expiry setting before promising that stamps never expire.
• Changing a reward’s label or goal updates memberships assigned to it without discarding excess stamps. Review the effect before changing a published promise.

Choose redemption outlets

In the reward editor, use Redeem at to select eligible outlets. Leave every outlet unchecked to permit all active outlets. A selected list restricts claims to those outlets, and staff must choose an eligible active outlet when redeeming. Kardy enforces this on the server. An outlet that becomes inactive cannot redeem the reward; if none of the selected outlets remains active, update the restrictions.

Signup-outlet attribution records where the member joined. It does not change the reward’s redemption restrictions or split the brand’s stamp balance.

Delete a reward

Owners and Managers can delete any reward, including the default or last reward. Read the confirmation before proceeding: deletion immediately removes the reward from the programme and makes it unclaimable, even for members who unlocked it.

Unclaimed progress on that reward, including excess stamps, resets to zero. Affected members move to the first remaining active reward. Deleting the last reward pauses earning and redemption; adding a new reward resumes earning from zero. Other members’ assigned rewards are unchanged. Past redemption events remain in history.

Deletion cannot be undone. An old screenshot or already-open card does not preserve the right to claim a removed reward.

Optional referral rewards

Open the separate Referrals page to enable referrals and set stamp bonuses for the referring member and their friend. A signup alone earns nothing: qualification needs the new friend’s first actual staff-issued stamp and verified accounts. Read invite and qualification rules before advertising a bonus.

Branding changes how the card looks, not who the QR identifies. Use Branding for the QR sign, wallet preview, and join-page preview. Check feature availability for dev and deployment status. For daily use, continue to scan and redeem.